On January 25, 2023, the NIH will be adopting a new policy for grants regarding data and data management. These changes will impact any researcher or grant writer working with the NIH.
The entire plan and its supplements can be found here - Final NIH Policy for Data Management and Sharing - NOT-OD-21-013
NIH has also provided a quick guide here NIH Data Sharing
If you need help with the plan or its requirements, please email me, and I will do my best to answer your questions.
The DMS Plan must be submitted through eRA Commons as a component of the grant application. If the Genomic Data Sharing (GDS) Policy also applies, the DMS Plan must address the required elements of the GDS Policy (i.e., you will not draft a separate Genomic Data Sharing Plan). However, separate plans must be drafted for any other policies (e.g., Model Organism Sharing, Research Tools, Clinical Trials Dissemination) that may apply to your project.
Unless otherwise noted in Section V of the Funding Opportunity Announcement (FOA) to which you are applying, the DMS Plan will not be evaluated or scored during the peer review process. During the pre-award phase, NIA program staff will evaluate how well your DMS Plan addresses the required elements of the policy, as well as any FOA-specific expectations. Robust development of the DMS Plan will support expedient processing and prevent delays during the pre-award phase. If revisions are required, your program officer will contact you directly. Note that the plan must be approved by program staff before an application can be funded.
Who: Will apply to all research that is funded in whole or in part by the NIH, and which generates scientific data.
What: Requires the submission of an official Data Management and Sharing Plan as part of the application for funding.
When: Officially goes into effect on January 25, 2023. Until then, the current NIH Data Sharing Policy (2003) will remain in effect.
Where: Does not require use of a single, specific data repository; however, they do encourage the use of "established" repositories and provide supplemental guidance about how to select an appropriate repository.
Why: Supports the NIH's commitment to ensuring the results and outputs of funded research is available to the public. Data sharing helps promote testing of validity; reusing rare or unique data sets; strengthening analysis through combining data; and overall increasing reproducibility and replicability of research.
How: Compliance will be determined by the NIH. Failure to comply may result in enforcement actions and/or affect future funding.
In short, the changes are as follows:
There are several templates and other available documents to help you write your plan. A few are listed below:
The NIH wants all data from projects they sponsor to be as freely available as possible. They hope these new guidelines move them towards that goal while addressing protection and privacy concerns. The new NIH guidelines will now ask researchers and grant writers to include the following in their DMSP(from a very good review from Cornell University)
Miami University's Libraries and MiEBDI (Miami Ecological Big Data Initiative) have developed a Canvas module to provide students and others with an overview of data management skills and an introduction to statistical inference. This series is divided into four modules which can be taken individually or as a series. These modules can be incorporated into university courses through Canvas. Use the "Modules" link on the menu on the left to access these modules. They can be completed online, and each will take approximately four hours to complete.
These modules have been designed by Miami University's Libraries and MiEBDI (Miami Ecological Big Data Initiative).
For questions specific to each module, please contact the following:
For access to the course, contact your subject librarian or email Kristen Adams email@example.com, Ginny Boehme firstname.lastname@example.org, or Roger Justus email@example.com.
The NIH Data Management and Sharing Policy Overview
Data Management & Sharing Policy Overview
All Policy documents can be found here:
Final NIH Policy for Data Management and Sharing
The Council on Government Relations (COGR) an Association of Research Universities and Affiliated Medical Centers and Independent Research Institutes has published updates and information on the changes and resources.
Several universities have also developed guides and resources around this change; some of the better ones include: