Librarian Guide to Annual Evaluation, Continuing Contract and Promotion

• Annual Activity Report Calendar
• Annual Report Guidelines
• Annual Report template
• Library Groups: guidelines for annual report placement (Oxford)
• Submit your scholarship to the Scholarly Commons.
  • Required submissions: research articles OR submit a waiver request
  • Book chapters, posters, conference presentation slides are optional and not required by the Open Access Policy
  • See: Miami University Libraries' Open Access Policy passed in by librarians in 2012
    • Includes a detailed explanation of the policy and an FAQ
  • Video tutorial: how to upload to the Scholarly Commons
• Submit software to a software repository like GitHub.
   

3rd, 4th and 5th probationary years 

• Probationary librarian evaluation packets are sent to the Provost for review. Evaluation packets contain:

1. A current CV
2. Current annual report
3. Annual evaluation by the personnel committee and copies of evaluations from previous years (beginning with the 2nd year)
4. Annual evaluation by the Department Head and copies of evaluations from previous years (beginning with the 2nd year)
5. Annual evaluation by the Dean (as well as Regional Campus Dean when appropriate) and copies of evaluations from previous years (beginning with the 2nd year)
6. Annual evaluation by the Provost and copies of evaluations from all previous years.
7. Written documentation of approval for years waived or extensions granted to probationary period.

• Examples of third year annual reports (google folder)
  • Look at several examples as each has different strengths.
• Example Personnel Committee Review Language

• Promotion and Continuing Contract Calendar
• Dossier Preparation Guidelines
• Cohorts
• Examples of dossiers (google folder)
• Example lists of proposed external reviewers (google folder)
• Example Dossier letter - This is the format and content contained in a successful candidate's dossier letter.

• To submit your dossier
  • Prepare your dossier in accordance with Dossier Preparation Guidelines (page limit etc)
  • Save dossier as a PDF
  • Submit dossier PDF using the Annual Report / Dossier submission form. (link above)
    • Choose year of submission for the year and Dossier as the document type.
• Cover Letter Information Form

John Millard

Membership:

Chair: Katie Gibson (6/2025)

Members: Carla Myers (6/2025), Abi Morgan (6/2027), Rob Withers (6/2027), Mark Shores (6/2025)

Committee Charge:

The Personnel Committee is a standing committee that serves as the Libraries promotion and continuing contract committee.  The committee conducts objective and thorough review of probationary librarian annual activity reports and applications of candidates for promotion and/or continuing contract within the Libraries defined criteria. Members of the Personnel Committee will respect the confidential nature of the work of the Committee.